Notion

What is Notion?

Notion is a workspace tool that combines documents, databases, wikis, and task management into one flexible interface. You build pages from blocks — text, images, tables, code snippets, embeds — and connect them together. Development teams often use it for documentation, project tracking, meeting notes, and internal knowledge bases.

Pages and databases

Everything in Notion is a page, and pages can contain other pages. This gives you a hierarchical structure for organising information. Databases are a specific type of page that stores structured data — you can view the same database as a table, a kanban board, a calendar, a gallery, or a list, switching between views without changing the underlying data. This flexibility makes Notion work for both documentation and lightweight project management in a single tool.

Docs and wikis

For technical documentation, Notion is a reasonable choice. You can write rich markdown-style content with code blocks, callouts, and collapsible sections. Pages can be nested and cross-linked, and the search is fast enough to find things across a large workspace. It's not as powerful as a purpose-built docs tool like GitBook, but it keeps everything in one place alongside your other team content.

Templates

Notion has a large template gallery covering project trackers, roadmaps, sprint planning boards, meeting notes, and dozens of other common workflows. Starting from a template is usually faster than building from scratch, and you can modify them freely once you've duplicated them into your workspace.

Pricing

Notion has a free tier for personal use with some limitations on history and file uploads. Team plans unlock full version history, unlimited file uploads, and collaboration features. It competes with Confluence in the enterprise space, where it's generally considered easier to use.